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Moving in or out of your rented property? If so, you will probably need a Property Inventory Report.

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Property Inventory Report

When you move into your new dream home, it is highly recommended to get an independent Property inventory completed that gives a true reflection of the property you are about to move into. And of course, your end of tenancy date always comes around quicker than you would expect, so to ensure no unwanted delays with your next move and the smooth return of your deposit, you will need a follow up end of tenancy Property Inventory Report when you leave.

So what is a Property Inventory Report and do I need one?

A Property Inventory Report is a crucial document that covers all the details of what is in your property and crucially what condition and state of repair both the items and interior fabric of your property is in. These documents can become very important in ensuring you are able to fully claim back your deposit when you reach your end of tenancy.

Regardless of how well you maintain your property, a natural decline in the condition of your property and its contents is inevitable. Some wear and tear is unavoidable and landlords need to account for this. While tenants are of course liable for breakages, any items that are now missing or damages above the scope of wear and tear, having completed a detailed and high quality Property Inventory can protect you and help avoid any claims or disputes for damages to the property itself or the furniture within it.

Effectively you are getting a ‘check in’ document and then a ‘check out’ report and comparing the two to avoid any potential disputes. Such disputes arise when there is a question from the landlord that the property has deteriorated above reasonable wear and tear due to a tenant's poor maintenance or misuse.

What does the Property Inventory Report involve?

The Property Inventory Report will be completed by one of our experienced and trustworthy assessors who will provide a detailed report on the condition of the interior of the property, focussing on fixtures, fittings and decor.

Alongside this, the report will list all furniture that is included within the property and again, full notes on its condition and any damages.

At this stage, before the tenancy begins, meter readings are also taken and recorded in the document.

As part of this process, it is essential that the tenant or tenants agree with this record of the property condition and contents. Any points of disagreement must be raised at this time so that they can be amended if necessary as this ‘check in’ document will be referred to again at the end of tenancy when you complete the ‘check out’ process.

The Property Inventory report should be specific and avoid any general statements where possible. For example, if a dining table has scratches, then the number, size and severity should all be noted. A ‘table with some scratches’ would not be helpful when referring back during the 'check out' process. Specifics here make all the difference to a clear and useful report

Each room should be covered in the report and when reading your document, you should always double check for any item, flaw or even room that may have accidentally been omitted.

With appliances, a make and model number should be included so if there are any disputes in the future, there is a record of the equipment in question and its potential value.

It is also worth noting that there is a difference between the physical condition of your property and contents to the cleanliness of them. If items are unclean, this can be noted on the ‘check in’ report again so that there is a fair comparison when the ‘check out’ document is produced.

Are photos included?

A well taken photograph of course, can be the best evidence of your properties condition and we would always ensure that these are included in your Property Inventory Report, especially for potentially costly items of furniture or potential building damage such as mould or damaged plaster work.

Of course the entire property cannot be photographed, so this really should just be used for key items, unusual marks or scratches and for providing a general overview of the property's condition.

Any photographs will be included as part of the document so as to add a date and time to the visuals. Corresponding photos should then be taken during the check out process for comparison purposes. If the assessor completing your Product Inventory Report when it is your end of tenancy, is not the same person who completed your ‘check in’, it is essential that he/she has your original document and refers to all areas that are noted in it, taking matching photographs also.

Once completed, tenants and landlords should both have a copy of the Product Inventory Report. It is a tenants responsibility to raise and queries at this early stage so they can be immediately amended if appropriate. If any changes are made, always ensure you have a copy of the most recent version and is kept for you records and use in the ‘check out’ process.

While the process of Product Inventory reporting isn't a legal requirement, most landlords now expect this to avoid any disputes that may occur at the end of tenancy. This process offers both tenant and landlord additional security and helps speed up the process when leaving a property and seeking the return of a tenant's deposit.

Disputes are rare, and we hope you never have one with your tenant or landlord. However, if this scenario does arise, the Product Inventory reports from both ‘check in’ and ‘check out’will be extremely important pieces of evidence to assist in settling your dispute.

If you want to find trusted, local fully qualified professionals to complete your Product Inventory Report, then simply get in touch with the team at MyConstructor. They provide you with access to a nationwide network of fully qualified independent assessors. View their fixed price quotes, read customer reviews and book online for the date and time that suits you!

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